Posted by Luca Aufiero.
In the article, “Dealing with Fraud in Your Building – Forensic Accounting,” Steven Cutler discusses the types of fraud among co-ops and condos, the possible red flags, as well as how it may be perpetrated and deterred. Some signs of fraud from higher management could entail sudden lifestyle changes and lavish expenditures such as new expensive cars, residences, and exotic vacations. As there isn’t as much fraud today as there used to be, back in the 90s, there were two years where roughly 140 managing agents and 25 management companies were indicted for kickbacks. “Still, even today, there are enough instances of fraud to keep busy forensic accountants, real estate attorneys, and district attorneys” (Cutler). The more common type of fraud in a company is the misappropriation of cash. For example, management may use funds from the company to pay for personal expenses or use forged bank records to run multiple books.
More often than not, fraud is perpetrated by a member of the staff. This is all starts with the fraud pyramid: motive, rationalization, and opportunity. Some employees might not be monitored as much as they should or have certain access to records, giving them an opportunity to commit fraud. The motive is most likely to reside from a personal standpoint. Possibly drug related, family problems, or more commonly, financial problems. The rationalization behind the act might be that the person “deserves it” (sense of being underpaid), or “just borrowing money temporarily” (even though it isn’t). Some red flags among the financials might include: large number of unrelated transactions, unexplained changes to reserve funds, and missing accounting records.
If fraud does occur, it is recommended to create a paper trail to document items not only for attorneys, but for forensic accountants to investigate the damages. The forensic accountant looks at the banks reconciliations, statements, canceled checks, and bills paid to have to total admission to the records. This will then result in whether the damages were from gross negligence or fraud. At that point in time, the attorney will decide if it should be a crime (especially if fraud is involved) and therefore be reported and prosecuted. Some deterrent procedures include monthly reviews/reconciliations of the financials, control over collections (lockbox), and monitoring the work of others.
Luca is a BS and MS student in accounting with a certification in forensic accounting at the Feliciano School of Business, Montclair State University.
Reference:
Cutler, Steven. “Dealing with Fraud in Your Building – Forensic Accounting.” The Cooperator. Oct. 2015. Web. 20 Nov. 2015. http://cooperator.com/article/forensic-accounting